Purchase Ledger Administrator

Job Description

KFF have a fantastic opportunity for a Purchase Ledger Administrator to join the team on a full-time permanent basis based at our Aylesford office. This role requires you to work Monday – Friday 8.30am – 4.30pm.

As a Purchase Ledger Administrator, you will match supplier invoices to stock records, identify discrepancies, and take prompt action to resolve them. Your role involves ensuring efficient processing to meet payment deadlines, while safeguarding the company by ensuring payments are only made for goods received at the agreed price and for services that have been properly authorised.

KFF is a regional food wholesaler with c.270 colleagues based near Maidstone, Kent. We are part of Sysco, the world’s largest foodservice provider with over 65,000 colleagues globally. KFF has a family feel with a close-knit team, supplying both fantastic local pub and restaurant customers as well as delivering direct to the caterer.

Key accountabilities;

• Match supplier invoices to GRN documentation, ensuring accuracy in quantities and pricing.
• Investigate and resolve discrepancies with the Goods In and Buying teams.
• Handle supplier queries professionally and process service invoices for approval.
• Ensure correct coding of invoices with management accountants.
• Run payment runs and process payments via Barclays online system.
• Prepare supplier reconciliations and resolve any outstanding discrepancies.
• Maintain accurate supplier details and manage new account setups.
• Handle other administrative tasks such as invoicing and driver fines.

You;

We are looking for a confident individual who is people orientated and can thrive in a fast paced, demanding, and pressurised environment. You’ll have excellent customer service and communication skills and enjoy dealing with different levels of people across the business from other departments. 

As a suitable candidate you will have excellent organisation skills and have the ability to prioritise your workload ensuring all tasks are completed to the highest standards.

What you’ll receive:

• A competitive salary
• 23 days holiday
• Pension scheme
• Discounts on cycle to work scheme, and retail outlets/supermarkets/restaurants and days out through KFF staff sales shop.
• Staff sales shop.
• Career progression opportunities - being part of Sysco, the world’s leading foodservice business, opens up a world of possibility.